Reduce manual invoice entry
Capture invoice headers, amounts, taxes, currencies and line items from uploaded or authorised mailbox documents.
AI-assisted accounts payable
AP Autopilot: AI-Assisted Accounts Payable Automation
Capture invoices from uploads and connected mailboxes, extract structured data, perform PO and GRN matching, resolve exceptions with specialised AI agents, and post approved invoices to your ERP.
A faster path from invoice receipt to an informed finance decision.
Find exceptions earlier
Surface duplicates, uncertain fields, mathematical issues and missing procurement references before approval.
Review everything in one place
Bring document evidence, extracted data, line items, validation results and workflow controls into one AP workspace.
Protect financial decisions
Apply approval policies and role controls while retaining an auditable history of invoice activity.
Bring Invoice upload, data extraction,review and ERP workflows into one controlled workspace.
Invoice Upload & Data extraction
Receive invoices through upload or authorised Gmail and Outlook mailboxes, then extract invoice fields, currency, taxes and line items.
Validation and exception detection
Check required fields, confidence, duplicate risk, mathematical consistency and invoice-specific issues before an invoice proceeds.
PO, GRN and Invoice three-way matching
Compare invoices with purchase orders (PO) and goods receipts (GRN) at header and line level to identify price, quantity and receipt variances.
Human-controlled review and approvals
Route exceptions to the right finance user and keep sensitive decisions under authorised human control.
ERP-connected processing
Synchronise purchase orders and goods receipts, then post eligible approved invoices to the connected ERP with posting status and retry tracking.
Audit history and AP visibility
Track invoice activity, review decisions, workflow events, processing states and common blockers across the organisation.
Agentic AP Assistant
Specialised AI assistance for everyday AP work.
Search invoices, explain exceptions, inspect line items, prepare approvals, retry matching, and manage AP operations through a supervisor-led team of specialised AI agents.
01
Search invoices
Find invoices and the evidence behind their current status.
02
Explain exceptions
Summarise what failed, inspect line items and identify the next action.
03
Prepare approvals
Bring matching evidence and recommended actions into the review workflow.
04
Retry matching
Help teams revisit unresolved matching and validation issues.
05
Manage AP operations
Coordinate specialised AP tasks through a supervisor-led assistant workflow.
More control for the cases that do not fit a standard invoice workflow.
Governed automation
Configure automatic approval for eligible low-risk invoices and set vendor-specific tolerance rules.
Exception-ready processing
Handle non-PO invoices, credit and debit notes, and multi-page or combined-document splitting.
Global invoice support
Process multi-currency invoices and support Arabic invoice documents while retaining the original source document.
Better supplier follow-up
Prepare supplier exception email drafts and escalate approval requests when an invoice needs attention.
Flexible AP access
Support voice requests for AP operations while keeping organisation-level data isolated.
Seven controlled steps from invoice to ERP.
- 01
Receive
Upload an invoice or collect it from an authorised mailbox.
- 02
Extract
Capture invoice fields, currency, tax and line items with AI assistance.
- 03
Validate
Check confidence, totals, required fields and potential duplicates.
- 04
Match
Compare invoice data with purchase orders and goods receipts.
- 05
Review
Present exceptions, evidence and recommended next steps to the finance user.
- 06
Approve
Apply the configured approval policy and retain the decision trail.
- 07
Post
Send eligible approved invoices to the connected ERP and track the posting outcome.
Review the evidence before an invoice moves forward.
Controls and integrations
Automation with finance teams in control.
Governed approval policies
Apply matching, confidence, value and exception policies to determine when an invoice can move forward automatically or needs review.
Connected mailboxes
Bring invoices in through upload or authorised Gmail and Outlook mailboxes.
ERP workflows
ERP connector availability is confirmed per deployment, including Microsoft Dynamics 365 Business Central, ERPNext, Odoo, Oracle Fusion and SAP S/4HANA.
Complete audit history
Retain invoice activity, decisions, matching evidence and workflow events for review.
Frequently asked questions
Does AP Autopilot replace the finance approver?
Configured low-risk invoices can be approved automatically when they satisfy matching, confidence, value, and exception policies. Sensitive decisions and exceptions remain under authorised human control.
Can invoices be received through email?
Yes. Authorised Gmail and Outlook mailboxes can be connected for invoice attachment upload.
Does it support line-item matching?
Yes. Invoice lines can be compared with purchase-order and goods-receipt lines for description, quantity and price differences.
What happens when information is missing?
The invoice is placed in a clear waiting or exception state so a reviewer can correct data, provide a reference, classify the expense or retry processing.
Which ERP systems can be connected?
The connector framework includes Microsoft Dynamics 365 Business Central, ERPNext, Odoo, Oracle Fusion and SAP S/4HANA.
Give your AP team a faster path from invoice to decision.
Bring invoice intake, AI extraction, procurement matching, approvals and ERP workflows into one controlled process.